Privacy Notice

To help protect the privacy of data and personally identifiable information you transmit through use of this website, we maintain physical, technical and administrative safeguards. We update and test our security technology on an ongoing basis. We restrict access to your personal data to those AFERM associates and service vendors who explicitly need to know that information to provide benefits or services to you. In addition, we emphasize to our associates the importance of confidentiality and maintaining the privacy and security of your information. We commit to taking appropriate disciplinary measures to enforce our associates’ privacy responsibilities.

AFERM collects personal (business) information about its members and other sponsors. With a few exceptions, this information is limited to the kinds of information that can be found on a business card:

• first name
• last name
• job title
• employer name
• work address
• email address (as provided by user)
• phone number (as provided by user)

AFERM members have the option to further personalize their membership profiles. We use this information to provide members and sponsors with goods and services, including

• membership services
• event announcements
• federal ERM certification information
• training
• other similar services

We never sell personal information to anyone. When we do share personal information, the information is limited to

• first name
• last name
• job title
• employer name

No addresses, emails or phone numbers are shared. Such information is only shared with sponsor partners or third parties who are directly facilitating or fulfilling the delivery of AFERM services.

Your personal data is stored by AFERM on its servers, and on the servers of the cloud-based database management services AFERM engages, located in the United States. AFERM retains data for the duration of each member’s and sponsor’s business relationship with AFERM and for up to 60 months thereafter to allow members to recover accounts if they decide to renew, to analyze the data for AFERM’s own operations, and for historical and archiving purposes associated with AFERM’s history as a membership association. For more information on where and how long your personal data is stored, and for more information on your rights of erasure and portability, please contact AFERM at privacy@aferm.org.

If you wish to confirm that AFERM is processing your personal data, or to have access to the personal data AFERM may have about you, please contact us at privacy@aferm.org.

As is true of most other websites, AFERM’s website collects certain information automatically and stores it in log files. The information may include

• internet protocol (IP) addresses
• the region or general location where your computer or device is accessing the internet
• browser type
• operating system
• other information about the use of AFERM’s website, including a history of the pages you viewed

We use this information to help us design our site to better suit our users’ and visitors’ needs. We may also use your IP address to help diagnose problems with our server and to administer our website, analyze trends, track visitor movements, and gather broad demographic information that assists us in identifying visitor preferences.

AFERM has a legitimate interest in understanding how visitors, members, sponsors and potential sponsors use its website. This assists AFERM with providing more relevant products and services, communicating value to our members and sponsors, and providing appropriate staffing to meet member and sponsor needs.

Information about your AFERM purchases and certification status are maintained in association with your membership or profile account. The personal information AFERM collects from you is stored in one or more databases hosted by third parties located in the United States. These third parties do not use or have access to your personal information for any purpose other than cloud storage and retrieval. On occasion, AFERM engages third parties to mail/email information to you, including items like event tickets you may have purchased, or material from an event sponsor.

AFERM has its headquarters in the U.S. and its website and activities are solely targeted at a U.S. audience. In particular, AFERM collects and transfers to the U.S. personal data only: with your consent; to perform a contract with you; or to fulfill a compelling legitimate interest of AFERM in a manner that does not outweigh your rights and freedoms.

As our organization, membership and benefits change from time to time, this Privacy Notice is expected to change as well. We reserve the right to amend the Privacy Notice at any time, for any reason, without notice to you, other than the posting of the amended Privacy Notice on this website. We may email periodic reminders of our notices and terms and conditions and will e-mail AFERM members of material changes thereto, but you should check our website frequently to see the current Privacy Notice that is in effect and any changes that may have been made to it.

Please contact AFERM:

AFERM
1050 Connecticut Avenue NW, P.O. Box 66281
Washington, DC 20035-6281
privacy@aferm.org
+1 760.512.3376